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Household Records User Guide - CYMS
Programs:
24/7 Centers, Child Development Center, Family Child Care, School Age Care, Youth Program
Resource Type:
Operating Procedure
Published:
02/22
The CYMS Household Records User Guide is designed to assist CYP employees in creating and maintaining Household Records. These standards define the types of information that must be stored in the Household Records for all participating CYP families and provide the user with step-by-step instructions on how to enter and maintain child and family information in CYMS.
Table of Contents
- Chapter 1: Introduction
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Chapter 2: Household Records Information Screens
- 2.1 Conducting a Household Record Search
- 2.2 Sponsor Info Screen
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2.3 Spouse Info Screen
- 2.3.1 No Spouse (Required if Applicable)
- 2.3.2 Spouse (Required if Applicable)
- 2.3.3 Spouse's First/Last Name & Address (Required)
- 2.3.4 Employer/Unit Name (Optional) and Work Phone (Required)
- 2.3.5 Status (Required), Branch, and Mil Grade (Required if Applicable)
- 2.3.6 Status Change: Dual Military Household
- 2.3.7 Status Change: Divorce
- 2.4 DoD Financial Screen
- 2.5 Emerg/Misc Info Screen
- 2.6 H/H Docs Screen
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Chapter 3: Family Member Information Screens
- 3.1 Family Member Listing Screen
- 3.2 Core (CYMS) Screen for 'Fam Memb 1' (Sponsor)
- 3.3 Core (CYMS) Screen for 'Fam Memb 2' (Spouse)
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3.4 Core (CYMS) Screen for 'Fam Memb 3' or Higher (Child/ren)
- 3.4.1 First and Last Name (Required), Nickname (Optional), Relation (Required), and Ethnicity (Optional)
- 3.4.2 Gender (Required)
- 3.4.3 Birthdate (Required) and School Grade (Required if Applicable)
- 3.4.4 Family Member Features (Optional)
- 3.4.5 Comments (Required if Applicable)
- 3.4.6 Linking, Verifying, or Replacing a CYMS Key Fob (Required if Applicable)
- 3.5 Special Needs Screen
- 3.6 Medical Screen
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3.7 Allergies Screen
- 3.7.1 Identified Needs for a Food Allergen with Emergency Action Plan (EAP)(Required if Applicable)
- 3.7.2 Identified Needs for a Food Intolerance (Required if Applicable)
- 3.7.3 Food Restrictions Based on Family Preference (Required if Applicable)
- 3.7.4 Identified Needs for Any Allergen - No Emergency Action Plan (EAP) (Required if Applicable)
- 3.8 Shots Screen
- 3.9 Illnesses Screen (Optional)
- 3.10 F/M Docs Screen
- Chapter 4: Data Entry Validation
- Appendix A: Useful Tips for Navigating a Household Record
- Appendix B: Step-by-Step Instructions for Scanning Documents