Enrollment and Record Keeping Standard - CDC

Updated April 2024: Email templates updated to reflect new Family Enrollment Site URL.

Child Development Centers (CDCs) depend on effective enrollment and record keeping procedures, strong administration oversight, and accurate file maintenance. The CDC Enrollment and Record Keeping (ERK) Standard provides guidance for enrollment and record keeping, including scanning requirements, for records for children, families, and CYP Professionals. This standard includes step-by-step instructions for registering new families, guidance for maintaining both paper and electronic documents, and specific guidance on medication documentation and requirements. Appendices to this standard include the Registration Record Keeping Checklist, email templates for communicating with families, and master lists of registration documents, identified needs and medication documents, and CYP employee and volunteer file requirements.